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Add or remove an address book - Microsoft Support You can use the Outlook Address Book—a collection of address books or address lists created from your contact folders—to look up and select names, email addresses, and distribution lists when you address email messages.

Find and transfer Outlook data files from one computer to another Under Hidden files and folders, click the Show hidden files, folders, and drives button. Click OK. Outlook stores backup files containing email, calendars, contacts, tasks, and notes on your computer. Learn how to find them.

Create a folder or subfolder in Outlook - Microsoft Support Select the folder where you want to create a subfolder. Right-click the folder, or hover over it and select More options > Create new subfolder. Enter a name for the new folder, then press Enter.

Move or copy an item to another folder - Microsoft Support On the Outlook ribbon, in the Move group, select Move. Alternatively, right-click the item and depending on what you want to do, select Move or Copy to folder. Select a folder from the drop-down list. If your folder isn't listed, select Move to a different folder (or Copy to a different folder).

Use Search Folders to find messages or other Outlook items A Search Folder is a virtual folder that provides a view of all email items that match specific search criteria that you set when you create the folder. For example, if you want a single folder with all your unread messages, you can create an Unread Mail search folder.

Open or import items from an offline Outlook Data File (.ost) Outlook Data Files (.ost) are used when you have an Exchange account and want to work offline or use or use the default Cached Exchange Mode. This type of data file is also used for accounts that you set up with the Outlook Connector for Outlook.com (formerly Hotmail).

Show all folders - Microsoft Support The folder pane displays all folders in Outlook. If the folder pane is minimized, you won’t be able to see your folders. There are two ways you can view the folder pane. Click View > Folder Pane > Normal. Tip: Click Minimized to minimize the Folder Pane or Off to remove it from the screen.

Organize email by using folders - Microsoft Support Create folders to organize emails, move messages, and add folders to your Favorites folder for easy access. Right-click folders to see more options on how to organize.

Move an email folder - Microsoft Support You can drag-and-drop folders within one mailbox or Outlook Data Files (.PST) or between mailboxes and Outlook Data Files (.PST). You can also right-click a folder in your folder list and then select Move Folder from the context menu.

Choose which IMAP account folders appear in Outlook When using an IMAP email account, an IMAP folder list can be downloaded that displays all the folders contained in your account on the mail server. You can then select which folders that you want to subscribe to or view on your computer. In Mail, in the Navigation Pane, right-click the top folder for your IMAP account. Click IMAP Folders.

About shared mailboxes, shared folders, and shared calendars in Outlook ... For example, you can share a single mailbox across several individuals where all incoming and outgoing mail are from that mailbox. Or you can share one or more folders, or your entire mailbox with others. You can even allow others the ability to manage your calendar or mailbox.